May 30

Choosing and Making the Most Out of Your Event Space

ae16If you are planning to host a few friends or colleagues for dinner or an official event, it is wise to look for an ideal venue that you can rent. Here are some of the primary factors that you should consider when looking for an event space.

Cost

Different facilities charge varying prices to use their amenities. Hence, it is wise to compare prices to find the one that best fits your budget. Keep the venue cost low to allow more room in your budget for beverages, entertainment, food, and other miscellaneous expenses. You can also save money by being flexible on the date, as there are certain days of the week when some facilities charge low prices.

Food

If you intend to serve food, consider looking for a facility that has a kitchen to reduce your expenditure on dining. In most cases, facilities that do not have a kitchen hire a catering company or allow clients to bring in their own food or caterer. Other amenities that you should consider include an internet connection, audio-visual equipment, and clean up services.

Capacity

Your selected event space should accommodate all your guests. More often than not, venues that offer food and beverages often have a minimum and a maximum number of people that they can serve. That said, some can make special arrangements if you project that the number of attendees will slightly exceed the maximum limit. Having all this information beforehand will help you to make the right choice.

Location

Take the time to consider the geographical location of your target audience. Ideally, the venue should be within a reasonable distance from most of your expected guests. However, if most of the attendees will be traveling from outside the country or state, hosting the occasion near their hotels or airport is ideal.

Below are three tips on how to make the most out of your selected event venue.

Set the Mood

The mood inside the meeting, conference, or boardroom should resonate with the nature of your meeting. For instance, a design company that wants to hold a board meeting can decorate the area with posh carpeting, cozy seating areas, special lighting, and digital displays.

Have a Branding Alley

Create a branding alley to showcase your company’s sponsors and business partners. You can also go the extra mile and have someone give out product samples, brochures, or themed cards

Have a Mini-Networking Space

This space will give the attendees an excellent opportunity to network and socialize. It should have seats and a fast internet connection to facilitate the exchange of contacts


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Posted May 30, 2016 by mimin in category "Art and Entertainment